Here are some simple suggested guidelines when planning a seminar. (These are based from my experience)
- Target Population - consider if the seminar would be for the Scouting Movement or for the Community. This includes the area or location of the target population and the venue for the seminar itself. For Scouting, it could be your local BSP Council or nearby schools with scouting unit. For Community, it could be the Barangays or the City if possible.
- Concern - after knowing the target population, you need to know the concerns that you can address or give information about. However, it would be better if you can address the concern by prevention or solution focused seminar.
- Seminar Proper - after deciding which concern to focus on, you can now decide which seminar to give.
- Resource Speaker - Resource speakers are the persons who would deliver the seminar. The resource speaker must be knowledgeable about the topic to be delivered. It would be better if he or she is an expert on the material or has certification to do such seminar. (Personally, I would prefer senior brothers or sisters to be the resource speaker - additional promotion for the relevance of your circle.)
- Formal Letters - Make sure to have the necessary letters and certificates for the persons and organizations involved with the seminar. The letter must include the objectives, date and important details about the seminar. NOTE: Never forget to give letter of information to the local BSP Council about your planned seminar or activity.
- Financial Concerns - You must have enough funds to run the seminar. Funds for the participants' and speaker's snacks. Also the expenses in the production of certificates and other materials or gadgets. If you want you can also provide honorarium to your resource speaker as a sign of gratitude.
- Workforce - Make sure all brothers and sisters have work to do. They must be able to dedicate their ability to finish their task on time. Everyone must have a task in order to foster ownership of the seminar.
- TYPE A or ROVER UNIFORM - It is important that the target population know that you are from the Rover Scouting Circle or from the local ESOP chapter. This would be an indirect promotion of the relevance of the scouting movement. While for your circle, it would also promote the sense of being one/family. (always ask permission from the local BSP Council)